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Business Relocation in a Nutshell

In order to reinforce their business strategy and increase productivity many people decide to move their office to another location. At some point, switching to a new office means refreshing and pushing your business forward. Truth be told, business relocation involves enormous risks like losing some of your valuable staff who cannot move due to personal reasons or spending extra money you haven’t even budget for.

a man writing a business strategy on a white board
Successful business relocation involves a lot of timely planning

One may say that both residential and corporate moves can be rather overwhelming and unpredictable. The truth is that there’s no such thing as a completely stress-free move. But, the more time your spend planning your move in advance, the less inconveniences you will incur down the road. As soon as you realize that the entire business relocation comes down to an impeccable organization, you will be able to start off properly.

As it turns out, a poorly handled relocation can be detrimental for the future of your business. But, with the right approach, the entire prospect of moving a business to another location may be rather rewarding. During such a complex project a lot of things can go wrong. An office move may present you with a series of challenges, but even during the most difficult times it’s convenient to have around professional office movers you can rely on. While relocating an entire business carries risks, it can also be one of the best decisions you’ve ever made.

Updating your business information when moving

Whether you are moving to another state or around the corner, make sure all interested parts know how to find you at your new location. Chances are that the logistics planning will occupy your mind completely so you may forget how important it is to notify your clients, customers and partners about the upcoming business relocation. Decide which mediums you will use to get your important message across.

a green envelop with a newsletter about the business relocation
Notify all clients and partners about the forthcoming move

Notify all clients and partners about the forthcoming move

  • Update all printed material with your new contact details – brochures, business cards, ads in newspapers, directory listings.
  • Change your contact details on your online accounts, website, social media, email templates, and newsletter. Consider sending a specific mail to all your contacts letting them know how they can get in touch with you after the move.
  • Set up voice mail notifications so that anyone who’s trying to reach you during the move knows about your new address.

Who to notify about the business relocation?

Keeping all interested parts up-to-date seems like an obvious thing to do, but with so many tasks to take care of, it’s easy to overlook this critical step.

Aside from informing your clients, partners and customers, make sure to add the following to your notification list:

  • Government agencies
  • Service providers and vendors
  • Post office
  • Financial institutions
  • Insurance agencies
  • Revenue departments

By informing these parties early on you will ensure a seamless transition of your business to a new location without any major downtime or system outage. As we all know, juggling multiple coordination and communication tasks is an important aspect of every business relocation. Having established a moving date, make sure to communicate your decision to everyone involved.

Most common reasons for a business relocation

An office relocation as a way to expand business premises

If you’ve found yourself in the position of outgrowing your current workspace, the decision to move seems like a logical thing to do. It’s not uncommon that the facility you’ve started your business in is no longer suitable for your current needs. Therefore, it’s only natural to relocate to the facility that will accommodate your expanding business requirements.

The lease is about to end

Lease expiry is a good opportunity to examine whether both lease terms and current space are in line with your future business plans.

a red tax sign in a blue arrow
Tax benefits can be a good incentive for a business relocation

Tax considerations and reducing costs

In order to save money on taxes, you may want to move your office to a city that offers tax break. It’s not uncommon that some communities offer incentives so as to attract new businesses and young entrepreneurs. Also, the cost of renting and running a business might be lower somewhere else.

More convenient position

If you’re having a hard time attracting new clients and you are not close to your high-end customers, then relocating might be the exact change your business needs. A poor location may be an economically deteriorating factor for the well-being of the company. Proximity to important clients and reaching a new market is essential for the business growth. As we all know, getting closer to a major source of income is one of the most common reasons for a business relocation.

Whether it’s just one or a combination of factors, make sure to assess your business needs carefully before you definitely decide to move your business to another location.

How to approach a business relocation

dumbo moving and storage moving truck on the road
Make the most of your business relocation by hiring professional movers

While business relocation is a demanding task, it is far from unachievable. We offer you some of the best tips on how to make your business relocation as smooth as possible.

Appoint a person who will act as a moving manager

Whether you are relocating with the help of professional movers or you are planning a DIY business relocation, you should have someone solely in charge of the move. This person would create a to-do list and monitor the progress. Furthermore, they would communicate to the movers about all the relocation details and next steps. Having a person deal with the relocation issues is beneficial, efficient, and will speed up the moving process. And most importantly, the rest of the team will be able to focus solely on their primary jobs.

Declutter

Decluttering is deeply ingrained into every moving process. It is a perfect opportunity to get rid of all the items that are old, out of fashion, not functioning, or torn apart. Set a time and go through all the items that your company owns. Go through the electrical equipment that you have, are all the computers, printers, laptops, and phones functional? Then move on to vacuum cleaners, coffee makers, toasters, dishes, and so on. Finally, declutter the documents that you have. Shred all the important documents you no longer need or you have stored online.

Office Equipment
Get rid of all unnecessary office equipment and tools

Business relocation includes the risk of theft

Moving your business equipment, important documents, and furniture can be inviting to hackers and thieves. Our recommendation is to change all the passwords the day before the relocation and change them again after you have relocated. Also, back up all the business data in case of damage or loss to your items.

Don`t reveal the exact date of the relocation, except to those involved. These simple steps will minimize the risk of thieves and hackers as well.

Make the most of your business relocation by hiring professional movers

Moving your business premises to a new location should not be taken lightly. There are so many things that can go wrong during the moving process, so you may want to assign professional NYC office movers to be in charge of it. Chances are you will be busy managing your staff and dealing with the paperwork. Entrust the logistics of the move to experienced and trained professionals who know how to overcome even the most challenging of obstacles.

Three movers loading the moving truck for office relocation
Let professionals make your office relocation as smooth as possible

Contact several moving companies at least one month in advance so as to request moving estimates. As we all know, planning ahead of time is the best way to ensure a smooth transition to a new location. Unfortunately, even the best of plans may fall short due to some unexpected circumstances. This is where a back-up plan may come in handy.

The consequences of downtime in any business may be very costly. So, with this in mind, try to anticipate and find your way out of any inconvenience you may incur down the road. Speaking of moving disasters, make sure to obtain a proper moving insurance to protect your belongings during the move. Having taken moving reviews and estimates into consideration, you will be able to decide which moving company suits you best.